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Who Is Responsible for GMP Compliance in Your Organization

By May 19, 2025No Comments

Who Is Responsible for GMP Compliance in Your Organization?

Good Manufacturing Practices (GMP) are not just a checklist for quality control—they’re a company-wide responsibility. For true compliance, everyone in your facility must understand their role in upholding food safety, hygiene, and process control. So, who exactly is responsible for GMP compliance?

The Short Answer: Everyone.
But each department has specific responsibilities that support overall GMP success.

Key Roles and Their GMP Responsibilities

1. Top Management / Business Owner

  • Sets the tone for a culture of compliance

  • Allocates resources for training, equipment, and facility upgrades

  • Approves GMP policies and objectives

  • Holds departments accountable for non-compliance

  • Supports audits, reviews, and continuous improvement

2. Quality Assurance (QA) / Quality Control (QC)

  • Develops and maintains GMP procedures and documentation

  • Conducts internal audits and inspections

  • Reviews and verifies cleaning, process, and training records

  • Investigates deviations and recommends corrective actions

  • Ensures product testing meets safety standards

3. Production / Operations Manager

  • Implements GMP in daily manufacturing activities

  • Ensures proper handling of equipment and materials

  • Monitors hygiene practices on the floor

  • Keeps production areas clean, organized, and compliant

  • Trains operators on SOPs and GMP protocols

4. Maintenance / Engineering Team

  • Ensures equipment is safe, clean, and in good working condition

  • Maintains facility infrastructure to meet hygiene standards

  • Implements preventive maintenance plans

  • Documents service and repair work for traceability

5. Warehouse and Logistics Team

  • Manages proper storage, labeling, and stock rotation (FIFO)

  • Maintains hygiene and temperature controls in storage areas

  • Tracks traceability of raw materials and finished goods

  • Prevents cross-contamination during transport and handling

6. Purchasing / Procurement Department

  • Sources from GMP-compliant suppliers

  • Maintains supplier qualification records

  • Ensures ingredients and packaging meet safety standards

  • Coordinates with QA for material inspections

7. Food Safety or HACCP Team

  • Integrates GMP into food safety plans and hazard controls

  • Conducts GMP risk assessments and updates PRPs

  • Verifies monitoring records and corrects gaps

  • Ensures GMP supports ISO 22000 or FSSC 22000 compliance

8. All Employees / Frontline Staff

  • Follow hygiene rules: handwashing, PPE, no jewelry, etc.

  • Keep workstations clean and report problems

  • Record data accurately and in real time

  • Participate in training and apply GMP procedures

Common Gaps in GMP Responsibility

  • Assuming QA is the only department in charge

  • Lack of ownership from production and warehouse teams

  • Poor communication between departments

  • No top-level accountability or regular reviews

  • Training done once, not ongoing

CAYS Scientific Can Help Define and Strengthen GMP Roles
At CAYS Scientific, we support your team by:
✅ Training each department on their GMP responsibilities
✅ Helping assign and document clear roles
✅ Conducting readiness audits and gap analysis
✅ Creating SOPs that clarify who does what

📞 Reach out to CAYS Scientific today to ensure your entire team is aligned and responsible for true GMP compliance—not just audit day survival.

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